Been travelling like crazy for work

iVillage Member
Registered: 04-10-2003
Been travelling like crazy for work
7
Fri, 04-20-2012 - 10:00am

and need a much better system for receipts!

I've spent a week in Ottawa doing seminars and interviewing physicians. Next week I am in Vancouver. The week after I'm in Winnipeg, then San Fransisco!!! I have to do my expenses asap so that I can make sure there is enough room on the card for the rest of the travelling. I have had to pay for a lot of things in cash so I have to remember to expense it all.

Anyone have any better suggestions for keeping track of receipts other than stuffing them in my wallet and hoping that I don't lose any? I am travelling so much in the next month that it will be essential that I don't lose any!


Bex -

iVillage Member
Registered: 12-12-2009
Fri, 04-20-2012 - 10:28am

No suggestion but I do hope you have a corporate card that you use for business expenses. I have one (rarely used) and it at least helps to keep them separate from personal spending.

iVillage Member
Registered: 07-27-2009
Fri, 04-20-2012 - 10:38am

I would probably try to get one of those small accordion files for coupons. You could put your receipts for each trip in a different tabbed area. Simple and portable.

JenAaron.jpg picture by jen2075


iVillage Member
Registered: 11-14-2008
Fri, 04-20-2012 - 10:55am

Keep a file folder that closes nicely with dividers in it. You can put the numbers in an excel spreadsheet with the subtotal, taxes and real total for whoever you need to hand that into. If you put the category in there too like dining, or hotel, that will help whoever processes the expense cheques and get you brownie points, plus the date of the receipt, what city, basically every detail you can think of. Staple, lable, and email or key card and hand it over. Doing so in a timely fashion will ensure you get your money back. do you get some points for this on your card?

iVillage Member
Registered: 08-24-2007
Fri, 04-20-2012 - 8:19pm

Hi Bex,

Travelling is a double-edged sword.

Kate


empty purse

Avatar for poorboy2011
iVillage Member
Registered: 10-02-2011
Fri, 04-20-2012 - 11:14pm

OMG, I'm so impressed, Kate.

iVillage Member
Registered: 11-15-2011
Sat, 04-21-2012 - 6:12am

When I travel (not for business, for fun!), I take a small notebook with me that has a pocket in it for receipts.

iVillage Member
Registered: 04-10-2003
Sat, 04-21-2012 - 12:51pm
Thanks everyone for the ideas! Kate you are an organizational genius!!!! My problem is that I pay for some expenses on my own because my corporate card is a Bof A visa and some places in Canada don't take it because its "american" (which it isn't).
I am going to look for a little notebook before I head out to Vancouver on Wednesday!

Bex -