I started in a new dept about 4 months ago. We are a dept of 4, the director and 3 of us. Mine is a new position having my own specific tasks/duties as well to helping out the rest.
I am not anyone's personal assistant/EA. I was hired to take tasks/responsibilities off co-workers desks so they can concentrate on other things. I do not maintain their schedules; take dictation (so to speak); or perform administrative aide duties like an EA would to a CEO or VP. I report only to the director.
One guy and the manager give me stuff to do and I do it. I own it. It has become my work. The other person however is controlling. This is where my problem comes in. I am not sure how to address it. She has been told to give me stuff to but she clearly taking that as a cue to become my manager.
She is very controlling and a micromanager. When she gives me something to do, I start doing it and then she either takes over completely or interrupts the process. She then states on the emails that I am assisting her and/or she is “instructing” me and so on. None of these projects/tasks require 2 people. She has never told me I was doing anything wrong.
She wants me to make meetings for her (that she wants with me) and Email people on stuff I have nothing to do with. All these things she should be doing herself.
She is making more work for herself, me and probably confusing a lot of people as she keeps getting involved. It is inefficient as we re-send emails, change who is in charge and many times I am used as the middle man for things that could go directly to me or her to complete. The processes that she creates are often cumbersome and have a lot room for error. Like once, she forwarded me an Email she got and asked me to send the person a form and told me to ask them to send it back to her. She had the form already. She wasted time as all she had to do as reply to the original email. Apparently her " big" moment to look so important she needed an assistant to help.
I spend more time reading her “instruction” emails and “tell me what is going on” emails than the tasks take. I can’t figure out if she is just really bad at organizing, delegating or in her need to be so controlling thinks get messed up, or is it a combination of both. Maybe she just doesn’t know what she is doing and covers it this way. There is more but that is the gist of it.
I am hesitant to go the manager because I am supposed to help. I don’t want to sound whiny. BUT, lines are being crossed. She just needs keep the stuff or let it go and stop using me as her personal assistant and trying to manage me. Again I don’t report to her and should not be at her beck and call and nod and bow as she “assigns” me tasks and so on.
My manager just see’s the stuff getting done so would she care? I don't want to dance around the point because bottom line is she needs to just do her stuff and leave me alone with mine.
Any advice would be great… thanks !